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Posts Tagged: venue rates

In the very early days of MIDAS, each “venue” (room/bookable space) you added to the system could have a name and a maximum occupancy level (capacity) setting.

Over the years as MIDAS has developed and improved, the number of venue options has greatly increased; today you can set hours of operation, simple and complex hire rates, venue managers, venue blocking rules, alternatives, and rich HTML descriptions.

These additional options have given our software even more flexibility for a wider range of applications. However, when increasing the number of individual venue settings/options available, this in turn can increase the time taken to setup or make changes to a venue.

That’s why last March, in response to customer feedback, we introduced a way to allow you to “bulk modify” venues. Users now no longer have to modify settings for each venue one at a time.

Manage Venues Screen
Manage Venues Screen

The “bulk modify” venue feature allowed more than one venue to be selected at a time from the Manage Venues screen. When the “Save Changes” button was clicked, the current venue settings/options would be applied to all selected venues.

However, some users didn’t appreciate that all venue settings/options (with the exception of the venue name) would be applied to all selected venues, including capacity, rates, hours, managers, etc.

Therefore, in order to provide even grater flexibility for users, for v4.21, we’re making it even simpler!

Now, when you have multiple venues selected on the Manage Venues screen and you click ‘Save Changes”, MIDAS will prompt you to select which particular settings to apply to your selected venues:

Bulk Modify Venues Options

This new additional dialog gives users full control by making it easier to make specific bulk changes to venues. We’re sure you’re going to love the enhanced flexibility!

Check out some of the other new and improved features coming in v4.21 here.

We love giving customers flexibility over how they charge clients for use of their rooms and spaces.

MIDAS already allows specifying different “room rates” for different days of the week, and for different lengths and types of bookings. In addition, venues can be charged “per booking”, “per hour” or “per day”.

For more information on setting venue rates, please see our short video tutorial:

How to set venue rates

For our upcoming v4.19 release, we’re introducing a new “per person” venue rate:

Per Person Venue Rate
Per Person Venue Rate

When a venue rate is set to “per person”, the charge for hire of the venue will be determined by the number of attendees for the given booking.

For example, if you set a “per person” venue rate of $5, and you then add a booking with 10 attendees, the total charge for hire of that venue would be 10 x $5 = $50.

You’ll still also be able to setup different rate types for different lengths of bookings too – allowing you to, for instance, charge a reduced rate for lengthier bookings.

Click here to continue reading about some of the other new & improved features coming in MIDAS v4.19!

We’re introducing even more flexibility when it comes to setting your venue rates in MIDAS v4.06!

Currently, you can already setup hourly/daily rates for each of your rooms, and have different rates depending upon the day of the week.

In MIDAS v4.06, we’ve extended this to also allow you to define rates based upon the length of the booking as well!

For example, you can now setup a venue’s rates so that bookings lasting say less than 4 hours could be charged and invoiced at a higher rate than those lasting more than 4 hours.

You can also now define rates as “per booking” as well as “per hour” and “per day”. The new “per booking” option charges a fixed set amount for bookings.

Flexible Venue Rates
Flexible Venue Rates

So, as per the above screenshot, let’s say you define the following rates for “Meeting Room 1”:

  • $100 per hour for bookings lasting 1+ hours
  • $80 per hour for bookings lasting 4+ hours
  • $450 per booking for bookings lasting 6+ hours

Bookings for “Meeting Room 1” would then be charged as follows:

Length of BookingTotal Charge
1h$100 ($100 x 1)
2h$200 ($100 x 2)
3h$300 ($100 x 3)
4h$320 ($80 x 4)
5h$400 ($80 x 5)
6h$450 ($450)
7h$450 ($450)
8h$450 ($450)

We believe this additional flexibility when it comes to charging and invoicing for use of your venues will be great benefit to our customers. Of course, for those who don’t require this level of flexibility, MIDAS can be simply set to charge a single rate for “all bookings”:

Setting a single Venue Rate
Setting a single Venue Rate