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Posts Tagged: user permissions

User Management Improvements

For v4.25, we’ve made a some improvements to user management. These include..

New “Can Search” Permission

We’ve added a new “Can Search” user permission allowing administrators to control which users can access the Search features within MIDAS.

New “Can Import / Export” Permission

We’ve also added a new “Can Import / Export” user permission allowing administrators to control which users can import and/or export data. As well as simple Yes/No options, this setting also includes “Export Only” and “Import Only” options too.

Re-Show The Quick Tour Upon A User’s Next Login

Re-enable the Quick Tour option on any user account. The next time the user logs in, they’ll be presented with the option of a quick tour of the user interface. For more information please see this post.

Support For Users On Unstable Connections

One of the security features we built into MIDAS automatically logs out a user’s session if it detects their IP address has changed. As a result of the COVID-19 pandemic, we found many more users were working remotely from home. Often their home internet connections were unstable, or their ISPs were under heavy load as a result of increased demand. Consequently, some users were finding that their IP address was frequently changing. In some cases, this was happening every couple of minutes! Due to the security restrictions we built into our software, this meant they were being frequently logged out of their MIDAS system.

So for v4.25, we’ve introduced a new “User is on an unstable connection” setting. With this setting enabled on a give user account, MIDAS will ignore any IP address changes whilst the user is logged in. This means that even if their IP address changes, they will remain logged into MIDAS.

This setting, disabled by default, should only be temporarily enabled for users who are experiencing frequent log outs due to a fluctuating IP address.

Optionally Add New Users As Clients

Whenever an administrator adds a new user to their MIDAS system, a corresponding entry is automatically made in the client database for the individual. This is because it is generally assumed that there will be instances when a user adds a booking for themselves.

However, following customer feedback, we’ve now made automatically adding a new user as a client optional. Now, when a new user is added, an “Also add user as a client” box is shown. If this box is unselected, the new user will be added without an associated entry made in the client database.

Easily Toggle “View Access” settings

The “View Access” options allows an administrator to control which venue groups (and therefore venues) a user has access to. By default users have access to all venue groups, but there may be instances when you wish to restrict this. If you have a long list of venue groups, it can be tedious to manually check/uncheck lots of groups. As such we’ve added a way to “toggle” all currently selected groups. Simply click/tap on the “View Access” label, and all checked groups will become unchecked, and vice versa.

Easily toggle View Access options
Easily toggle selected “View Access” options for a user by clicking/tapping “View Access”

These are just a few of the new and improved features for MIDAS v4.25. Please see this post for details of other new features you’ll find in v4.25.

Reddit You can also ask questions and discuss the new features of v4.25 over on Reddit.

As the wet and windy wintry weather shows no sign of letting up here in the UK, we continue to put the finishing touches to the next update to our MIDAS web based room booking and resource scheduling software, v4.24.

In the previous blog post, we announced support in v4.24 for a new multi-select custom list field. In this blog post, we’re revealing a new user permission we’re adding to our forthcoming update.

“User Permissions” in MIDAS allow administrators to precisely control what each user account within the system can access. From very restrictive “view only” permissions to fully-fledged administrator – and everything in between! In fact, there are in excess of 30 individual permissions you can set on a per-account basis. A full list of these permissions may be found here.

For v4.24 we’re adding a new additional user permission: “Can Bypass Venue Blocks”. To understand the purpose of this new permissions, we first need to understand what “Venue Blocks” actually are..

Back in 2014, we introduced “Venue Blocks” to MIDAS. You can read more about this cool feature in this blog post. Essentially, venue “blocking” allows administrators to set up rules so that when a certain venue is booked, another venue is then automatically blocked from having any bookings during the same time period.

An example of where this may be useful is in a Church environment where you have a quiet prayer room adjacent to a sports hall. It may be desirable to prevent noisy bookings taking place in the sports hall when there’s a prayer meeting happening in the room next door. This is where Venue Blocking comes in.

Another example might be a large room which can either be hired as a whole space, or sub-divided and hired as two separate, smaller, rooms. Obviously, if one of the sub-divides is booked, another booking couldn’t take place in the space as a whole at the same time. Again, this is where Venue Blocking in MIDAS becomes really useful, as you can easily prevent such occurrences.

Until now, however, there has been no way to “override” venue blocks, short of removing the blocks from venues themselves. That’s why we’re introducing the new “Can Bypass Venue Blocks” permission for v4.24:

New “Bypass Venue Blocks” permission in v4.24

This permission isn’t granted to any user by default. However, any user account subsequently granted the “Can Bypass Venue Blocks” permission, will then be able to make bookings regardless of any venue blocking rules in effect.

We’re sure this additional user permission will be of considerable use in helping you manage your bookable spaces more effectively. And once again, this improvement is being implemented as a direct result of feedback from our users. We love hearing feedback and suggestions for improvement and new features from our customers. Why note take a moment to vote on some popular suggestions and let us know what you’d like to see in MIDAS in the future!

The next update to our web based room booking and resource scheduling software is just around the corner, and yesterday we started our new blog series giving you a “first look” at some of the new features and improvements you can look forward to in MIDAS v4.11..

Today we’re excited to announce two new user permissions in v4.11 to compliment the extensive range of user permissions already available in MIDAS.

Maximum bookings allowed per date

  • This setting allows you to limit the maximum number of bookings a user may add to any particular calendar date. Left blank, there will be no limit imposed on the number of bookings a user can make.

Maximum booking length

  • This setting allows you to restrict the maximum length of bookings (in minutes) a user is allowed to make. Left blank, there will be no limit imposed on the maximum length of bookings.

If either of these limits are enforced for a particular user, and the user reaches these limits, they will be notified accordingly on their Booking Availability Screens:

New User Permission: Maximum bookings allowed per date
New User Permission: Maximum bookings allowed per date
New User Permission: Maximum booking length
New User Permission: Maximum booking length