It’s been a little while since we last blogged, but that’s because we’ve been busy working away on the next update to our web based room booking and resource scheduling software, MIDAS.

Over the next few posts, we’re excited to give you a first look at some of the new features and improvements you can expect in this forthcoming update.

First up – Custom Resource Categories!

“Resources” are additional items/services you can add to your bookings. Until now, resources have been split into three distinct categories; “Equipment”, “Staffing”, and “Consumables”.

The differences between each of these three categories are outlined below:

Equipment:

Resources categorized as “Equipment” are those which are charged per booking, irrespective of the length of a booking. For example, a Flip Chart may be added to this section, as its charge would be the same for 30mins or 2hours. The “Quantity Available” allows you to define how many flipcharts are available site-wide at any one time. So, if you own 5 flipcharts, set the “Quantity Available” to 5. MIDAS will then not allow more than 5 flipcharts to be in-use at the same time.

Consumables

Resources categorized as “Consumables” are those which would only be used one-time, and cannot be reused. For example, paper for a flipchart could be classed as a consumable. The “Quantity Available” figure is very fluid in this category. For example, you may have bulk purchased 100 flipchart paper pads, so you would set the “Quantity Available” to 100. However, unlike the other categories, whenever a quantity of a consumable is added to a booking, the remaining “Quantity Available” of that resource decreases by the same amount. i.e. once all 100 flipchart pads have been used, they will no longer be able to be added to bookings, until your stocks are replenished, and the “Quantity Available” updated accordingly. Consumables, like Equipment, are charged per booking.

Staffing

Staffing is a section to list human resources you have available to clients. These are charged per hour when added to bookings. For example, you may have 3 AV Technician’s on staff, with an hourly rate of $40. Adding these details to the Staffing section of resources will allow your staff to be allocated to bookings and the client charged accordingly.


Following requests from a number of our existing users, for MIDAS v4.17, we’re adding the flexibility to add your own custom resource categories in addition to the three standard categories:

Custom Resource Categories in MIDAS

This will be idea for organizations with large numbers of resources, as they can now be broken down into smaller groups.

Each custom resource category you add can be named, and resources assigned to it accordingly. You can also specify how resources assigned to the category should behave in terms of billing and remaining quantities (i.e. as Equipment, Consumables, or Staffing).

When adding resources to bookings, additional tabs will be shown on the Add Resources dialog for each of your custom categories:

Adding Resources From Custom Categories to Bookings in MIDAS

We believe this new feature offers even more flexibility when it comes to managing your resources along with your venues in MIDAS!

MIDAS v4.17 is coming soon! To be notified when it becomes publicly available, please join our mailing list, or to be among the very first to try the v4.17 “Beta”, please consider becoming a beta tester (we reward our Beta testers too!)

In the meantime, why not become more familiar with how “Resources” work within MIDAS in our short “How To Setup Resources & Add Them To Bookings” video tutorial: