Tag Archive: consumables


It’s been a little while since we last blogged, but that’s because we’ve been busy working away on the next update to our web based room booking and resource scheduling software, MIDAS.

Over the next few posts, we’re excited to give you a first look at some of the new features and improvements you can expect in this forthcoming update.

First up – Custom Resource Categories!

“Resources” are additional items/services you can add to your bookings. Until now, resources have been split into three distinct categories; “Equipment”, “Staffing”, and “Consumables”.

The differences between each of these three categories are outlined below:

Equipment:

Resources categorized as “Equipment” are those which are charged per booking, irrespective of the length of a booking. For example, a Flip Chart may be added to this section, as its charge would be the same for 30mins or 2hours. The “Quantity Available” allows you to define how many flipcharts are available site-wide at any one time. So, if you own 5 flipcharts, set the “Quantity Available” to 5. MIDAS will then not allow more than 5 flipcharts to be in-use at the same time.

Consumables

Resources categorized as “Consumables” are those which would only be used one-time, and cannot be reused. For example, paper for a flipchart could be classed as a consumable. The “Quantity Available” figure is very fluid in this category. For example, you may have bulk purchased 100 flipchart paper pads, so you would set the “Quantity Available” to 100. However, unlike the other categories, whenever a quantity of a consumable is added to a booking, the remaining “Quantity Available” of that resource decreases by the same amount. i.e. once all 100 flipchart pads have been used, they will no longer be able to be added to bookings, until your stocks are replenished, and the “Quantity Available” updated accordingly. Consumables, like Equipment, are charged per booking.

Staffing

Staffing is a section to list human resources you have available to clients. These are charged per hour when added to bookings. For example, you may have 3 AV Technician’s on staff, with an hourly rate of $40. Adding these details to the Staffing section of resources will allow your staff to be allocated to bookings and the client charged accordingly.


Following requests from a number of our existing users, for MIDAS v4.17, we’re adding the flexibility to add your own custom resource categories in addition to the three standard categories:

Custom Resource Categories in MIDAS

This will be idea for organizations with large numbers of resources, as they can now be broken down into smaller groups.

Each custom resource category you add can be named, and resources assigned to it accordingly. You can also specify how resources assigned to the category should behave in terms of billing and remaining quantities (i.e. as Equipment, Consumables, or Staffing).

When adding resources to bookings, additional tabs will be shown on the Add Resources dialog for each of your custom categories:

Adding Resources From Custom Categories to Bookings in MIDAS

We believe this new feature offers even more flexibility when it comes to managing your resources along with your venues in MIDAS!

MIDAS v4.17 is coming soon! To be notified when it becomes publicly available, please join our mailing list, or to be among the very first to try the v4.17 “Beta”, please consider becoming a beta tester (we reward our Beta testers too!)

In the meantime, why not become more familiar with how “Resources” work within MIDAS in our short “How To Setup Resources & Add Them To Bookings” video tutorial:

MIDAS v3.14 is here!

We are pleased to announce the release of MIDAS v3.14! This update contains a number of exciting new features and enhancements to our popular web-based scheduling software, including:

  • Receive notifications when consumables are low!
  • Receive notifications when specific resources are added to bookings!
  • Graphical Invoice Statistics on your clients, organizations and booking types!
  • Statistics can now be printed!
  • “Apply Discounts Silently” option to apply discounts, but “hide” reference to them on invoices
  • Ability to be notified if another user modifies/deletes bookings you created
  • Setting to have “Watches” and internal messages from other users automatically forwarded to your email address
  • Setting to suppress the “My Messages” popup upon login
  • Change what information is displayed on dates in the Monthly Overview

You can read more about these exciting new features in our previous blog entry, and we’ve also produced a 10 minute video tutorial guiding you through exactly what’s new in MIDAS v3.14…

If you’re an existing MIDAS user with a current Annual Support Subscription, you can upgrade to v3.14 right now! Simply login to your MIDAS, click the “MIDAS Admin Options” icon and select “Manage MIDAS -> Update”. If your Annual Support Subscription has recently expired, don’t worry – you can quickly renew your subscription. …and if we host MIDAS for you, then you’ve already been updated to v3.14!

If you’re new to MIDAS, why not read more about the features of MIDAS and check out the online demo.

To get MIDAS working for YOUR company/organization, grab yourself a copy of MIDAS v3.14 now!

Coming soon in v3.14…

Work on our next update to MIDAS, v3.14 is nearing completion, so we thought we’d take this opportunity to tell you about a couple of the new features in this forthcoming update…

The biggest area that’s been updated in this release is the “My Messages” module.
Starting with version 3.14 you’ll be able to:
1) Receive notifications when consumables are low – The person(s) responsible for purchasing consumables can be informed when they need to re-order!

Low Consumable Warning

2) Receive notifications when specific resources are added to bookings! – For example, catering staff can be automatically notified when refreshments are required!

3) Have greater control over the “triggers” for your watches with the addition of AND/OR logic – For instance you can set up a watch to notify you when either a new booking is added to a particular room OR a new booking of a particular type is added. Alternatively, you can set up the watch to notify you when a new booking is added to a particular room AND is a particular type, and so forth

Watch Settings

3) Have new “Watches” and internal messages from other users automatically forwarded to your email address, so you don’t need to login to MIDAS to check for new messages!

4) Suppress the “My Messages” pop-up that displays whenever you login and have messages, reminders, or watches

My Messages Settings

Also, in v3.14 we’ve extended the “Statistics” module to now include a section for “Invoice Statistics“. In this section you’ll be able to select a date range, and MIDAS will show you statistics of all invoices sent during that period. You’ll be able to see how much has been invoiced, how much has been paid, and how much is still outstanding! …and you can breakdown these statistics by client, organization, or booking type!

Invoice Statistics

4) You can now Print Statistics to your printer via the main print icon!

MIDAS v3.14 is expected to be released shortly… watch this space!!