The next substantial update to our popular web based room booking and resource scheduling software is just around the corner, and so over the next few weeks we’re going to be outlining some of the new features and improvements you can expect in the upcoming v4.07 release here on our blog.

We really do listen to and value all customer feedback here at MIDAS HQ, and one of the most requested features you’ve told us you’d like to see in our software is the ability to be able to attach files/documents to your bookings. This would allow users to be able to store room layout plans, signed booking contracts, programs & itineraries, and other relevant documents to each booking.

Attach files and documents to bookings
So we’re giving you just that by adding a new “file” custom field type in v4.07! We already allow you to add your own custom text, number, list, and URL (link) fields to your booking screen, and with the addition of the new “file” type you’ll also be able to add file upload fields to your booking screens.

 

Select File To Attach The custom “file” field will allow users to click a “Select File” button and locate a file from their computer to attach to the booking.

 

Booking Attachment Attachments are then uploaded to MIDAS and linked to for easy accessed via the booking information panel, and through the “Modify Booking” screen where they can also be removed.

 

Uploading of the following file types is supported: .csv, .doc, .docx, .gif, .jpeg, .jpg, .pdf, .png, .ppt, .pptx, .rar, .txt, .xls, .xlsx, .zip
…and administrators can also limit the maximum size of file that can be uploaded and attached to bookings (the default is 5MB)

PLEASE NOTE: The ability to upload/attach files and documents to bookings will only be available in “self hosted” editions of MIDAS v4.07. If your MIDAS is “remotely hosted” by us, this functionality will not be available to you.
If your MIDAS is hosted by us and you’d like to be able to attach documents to bookings, you’d need to first upload your files elsewhere (i.e. your own web server), and then use a custom URL field in MIDAS to link your bookings to your uploaded files. Alternatively, you can migrate your remotely hosted system to a self hosted edition at any time.
For more information, please see: Why aren’t file upload fields available in “remotely hosted” editions of MIDAS?