Category: Development


Work on the next update to our popular web based room booking and resource scheduling, MIDAS, is nearing completion, and so we’re excited to reveal some of the exciting new and improved features you can look forward to first here on our blog…

Resulting from customer feedback (which we love getting by the way!), we’re introducing new global settings for v4.15 which will allow administrators the ability to maintain fixed spacing (or “gaps”) between adjacent bookings.

Maintain Spacing (Gaps) Between Bookings

This can be useful to allow for room setup, breakdown, reset or cleaning periods between adjacent bookings.

Two new settings are available, one controlling the amount of free time to maintain before each booking, and the other controlling the amount of free time after each booking finished before the next can commence.

For example, with the booking spacing settings shown in the screenshot about (15 mins before / 30 mins after), and an booking taking place between 2pm-3pm, the latest allowed finish time of a booking added earlier in the would be 1.45pm, and earliest allowed start time of another booking added later on the same date would be 3.30pm.

You may like to check out some of the other features of MIDAS v4.15 too!

MIDAS v4.15 is coming soon! To be notified when it becomes publicly available, please join our mailing list, or to be among the very first to try the v4.15 “Beta”, why not join the Beta Test?

Work on the latest feature-rich update to our web based room booking and resource scheduling, MIDAS, is nearing completion, and so we’re excited to reveal some of these exciting new and improved features first here on our blog…

As you may be aware, MIDAS is capable of generating a wealth of printable reports, graphs, and statistics allowing you to gain valuable insight into the state of your bookings, venues, clients, invoices, and more.

The Invoicing section of this reporting allows you to see which clients or organizations have been invoiced over any given period, how much has been paid, and how much remains outstanding.

For MIDAS v4.15 we’re improving this reporting to also include an “Un-invoiced Bookings Report”. This new report shows a breakdown of the number of bookings each client/organization has over a given period which have so far not been invoiced for. This is a great way to quickly check whether you’re forgotten to invoice a particular client/organization.

New Uninvoiced Bookings Report

You can check out some of the other reports MIDAS can generate to help you gain insight into your facilities at https://mid.as/help/statistics

MIDAS v4.15 is coming soon! To be notified when it becomes publicly available, please join our mailing list, or to be among the very first to try the v4.15 “Beta”, why not join the Beta Test?

The popular “Public Booking Request” features of MIDAS allow non-users (i.e. visitors to your website) to check the availability of your venues and submit booking “requests” online. These requests can then be quickly approved by an administrative user with just a couple of clicks to be converted to “confirmed” bookings, or they can be rejected just as easily.

To make a public booking request, a requestor would go to https://your_midas_url/request, where if requests have been enabled they will be able to select a venue (or venues), date (or dates), times, and resources, and check availability accordingly. They can then enter their details, and any additional details relating to their request and submit their request online.

For v4.15, we’re giving administrators even more flexibility when it comes to the initial venue selection step of the Public Booking Request process.

Previously, a requestor would need to manually select the venue (or venues) they wish to request. However, in v4.15 an administrator can instead replace the traditional individual/manual venue selection for Public Booking Requests with an automatic venue selection instead.

If the automatic venue selection option is enabled, the requestor simply selects a venue group, and MIDAS will in turn automatically select a venue from within the group accordingly.

Automatic Venue Selection when making a Booking Request

This is ideal if you allow public requesting of similar rooms. For example, if you have 10 identically sized/equipped meeting rooms, a requestor doesn’t necessarily care which one of these rooms their meeting takes place in. These new options would allow him/her to simply select that they wish to request a “Meeting Room”, and MIDAS will allocate a specific meeting room accordingly.

How MIDAS allocates venues when the automatic venue selection option is enabled can be configure by an administrative user….

Automatic Venue Selection when making a Booking Request

Auto Venue Selection options include:

  • Random – MIDAS will attempt to select an available venue at random from the all publicly requestable venues within the selected venue group
  • Venue Order – MIDAS will attempt to select the next available venue from the all publicly requestable venues within the selected venue group, based on the order your venues are configured to appear within MIDAS
  • Least Used (Number of Bookings) – MIDAS will attempt to select an available publicly requestable venue from the selected venue group with the least number of existing bookings in it
  • Least Used (Venue Utilization) – MIDAS will attempt to select an available publicly requestable venue from the selected venue group with the most free time in it (i.e. the least utilized venue)

These exciting new option for Public Booking Requests will allow far grater flexibility, make it easier for people to make booking requests, and ensure more balanced usage of your venues!

MIDAS v4.15 is coming soon! To be notified when it becomes publicly available, please join our mailing list, or to be among the very first to try the v4.15 “Beta”, why not join the Beta Test?

Inundated by lots of booking requests? Following customer feedback, MIDAS v4.14 includes new “Reject All” and “Approve All” buttons on the Pending Booking Request screen, providing you with the easy ability to “bulk reject” or “bulk approve” all outstanding requests on your current Pending Booking Requests screen.

Bulk Approve or Reject Booking RequestsClicking the “Reject All” button will then allow you to enter an optional brief reason why you’re rejecting the requests (unless the “Approve/Reject requests silently” option is selected), which will be included in the rejection email notifications to the affected clients.

If the “Approve/Reject requests silently” option is selected, clicking “Reject All” will first show a confirmation of the number of booking requests to be rejected which if confirmed will then reject all those requests.

The “Approve All” button when clicked will also a confirmation of the number of booking requests to be approved, which if confirmed will then attempt to approve all those requests.

The order that these requests are approved in is important – as it may not be possible to automatically approve all booking requests. For example, if two requests have been made by two different clients for the same venue and times, they both can’t be approved).

In such instances, a “Bulk Approval Order” setting (found via MIDAS Admin Options → Manage MIDAS → Web Requests) will determine the order (priority) in which booking requests will be bulk processed for approval. The four possible options are as follows:

  1. Earliest Requested First (Requests that were made earlier will be approved before requests that were made more recently)
  2. Latest Requested First (Requests that were made more recently will be approved before requests that were made earlier)
  3. Earliest Commencing First (Requests for bookings starting sooner will be approved before requests that start further in the future)
  4. Latest Commencing First (Requests for bookings starting further in the future will be approved before requests that are due to start sooner)

You can read more about some of the other exciting improvements coming in v4.14 here!

MIDAS v4.14 is now available – Find out more

“Booking Types” is a way for you to color-code your bookings in MIDAS based on their “type”. For example, you may have both internal and external users of your facilities, and so by assigning a different color to each of booking allows you to be able to visually differentiate between the two types of bookings in the booking grid.

Additionally, you can also setup discounted room rates based upon the booking type assigned to each booking. Using the above example, you may want to charge external users of your facilities “full price”, but offer a discount to internal users.

Normally, when adding new bookings on the “Add Bookings” screen, you’d have to select the client that the booking is for, and also separately select the booking type. However, wouldn’t it save time if when you selected a client, the appropriate booking type was automatically pre-selected for you? Of course it would!

That’s why with MIDAS v4.14, you’ll be able to set a default booking type for each of your clients. When a user then selects the client on their Add Bookings screen, the associated default booking type will be pre-selected accordingly. (The user may then manually change the booking type for that booking if desired)

You can read more about some of the other exciting improvements coming in v4.14 here!

MIDAS v4.14 is now available – Find out more