Visually Book From A Floor Plan or Map

Ever since the first version of our MIDAS room booking software, users choose the spaces they wish to book from a text list of available rooms.

Starting with MIDAS v4.31, we’re excited to now offer an alternative – the ability to book spaces by simply selecting them on a graphical floorplan, map, or schematic of your facilities.

Setting up floorplans / maps in MIDAS

Administrators can choose whether MIDAS shows a “list” of venues to users, or allows the selecting of venues from a visual floorplan or map. This is done though a setting which may be found in the software via MIDAS Admin Options → Manage MIDAS → Bookings → Floorplans / Maps.

Assign venues to groups

To be able to use floorplans or maps in MIDAS, you’ll first need to assign your venues (rooms / bookable spaces) to venue groups. Each venue group can have a floorplan or map associated with it. For example, if your building has two floors, you could have a dedicated floorplan / map for each floor.

In order to do this, you’ll need to assign all your first floor rooms to one venue group, and all your second floor rooms to another venue group.

Here’s a quick tutorial on how to assign venues to groups:

Upload a floorplan / map

Once you’ve “grouped” your bookable spaces, you can then upload an image of a floorplan, map, or schematic in which those bookable spaces appear.

You can do this via MIDAS Admin Options → Manage Venues → Groups.

Select the venue group you wish to upload an image for, and click the “Map” button to open the Map Editor.

In the Map Editor, click the “Upload New Map” button to select an image from your device to upload.

Upload a new floorplan, map, or schematic in MIDAS
Upload a new floorplan, map, or schematic in MIDAS

Your upload should be a PNG image file with dimensions of at least 200 x 200 pixels.

Define areas on your floorplan / map

Once you’ve uploaded your map, you’ll then need to tell MIDAS the position of each of your bookable spaces on that image.

To do that, select the “+” icon alongside one of the bookable spaces in the group from the right side of the Map Editor.

The “Shape Tool” selector will then open, allowing you to select whether you wish to define a rectangle, polygon, or circle area on your floorplan / map for the space you’ve selected.

The Floorplan / Map Editor in MIDAS
The Floorplan / Map Editor in MIDAS

For square or rectangular rooms, select “Rectangle“, then:

  • Click on one corner of the room on your floorplan / map (i.e. the upper left corner of the room)
  • Click on the opposite corner of the room on your floorplan / map. (i.e. the lower right corner of the room)

For irregular shaped rooms, select “Polygon“, then:

  • Click on each point in room on your floorplan / map where the perimeter walls change direction.
  • Once you’ve done this around the room’s entire perimeter, click “Done”.

For circular rooms, select “Circle“, then:

  • Click on the center of the room on your floorplan / map.
  • Click on a point on the perimeter of the room on your floorplan / map.

Once you’ve defined an area on your floorplan / map, a “tick” icon will be shown next to the name of the bookable space in the venue list.

If you make a mistake, you can easily clear an area by tapping the tick icon next to the name of the venue. The icon will change to a cross, and tapping this will remove that area from the map and allow you to recreate a new area.

Once you’ve defined areas on your map for each of your venues, click “Save Map” to save changes.

What end-users see

When a user clicks the “Add Bookings” icon in their MIDAS toolbar, instead of seeing a “list” of venues to choose from, they’ll instead see the floorplans / maps you’ve created for each of the venue groups the user has been granted permission to access.

Visually selecting venues from a floorplan on the Add Bookings screen
Visually selecting venues from a floorplan on the Add Bookings screen

Selecting a venue is then as simple as clicking on it on the floorplan. Each selected space will be highlighted in green on the floorplan, and multiple spaces may be selected on each floorplan.

A larger floorplan may also be opened by clicking on the name of the venue group, making it easier to select rooms:

Users can click to "zoom" a floorplan for a larger version from which venues can be selected
Users can click to “zoom” a floorplan for a larger version from which venues can be selected

The remainder of the booking process is exactly the same as before – the user enters the required information about their booking, checks that the dates, times, and venues they want are available and then places the booking.

Video Tutorial

Applications

Not only is the new floorplan / map feature a great way for users to see the location of the rooms they’re booking, it also has other applications as well.

Take for example a computer room, where students can book an individual workstation.

Before the floorplan / map feature, each workstation in MIDAS may have been listed with a number – for example “Workstation 1”, “Workstation 2”, “Workstation 3”, etc.

This provided no real indication to students as to the particular location of their selected computer workstation within the computer room.

By uploading a defining a floorplan of your computer room, students will instead be able to select their desired workstation by simply clicking upon its location on the floorplan.


Back in 2020 we released a brand new optional addon for MIDAS room booking systems.

The “Reviews” addon works in conjunction with leading review sites to allow you to collect reviews and feedback from your customers following their use/hire of your facilities.

Initially, the “Reviews” addon supported 4 major independent review platforms:

Collect Reviews
https://collect-reviews.com
Reviews.io
https://reviews.io
Trustpilot
https://trustpilot.com
TrustSpot
https://trustspot.io

We’ve recently update our “Reviews” addon to add support for a new fifth review platform, Psydro…

Psydro

Psydro is a UK based startup with a user-friendly platform that has been meticulously designed to help consumers make informed decisions about the businesses and organizations they interact with.

The platform allows you to collect feedback from real people about your services, which in turn allows other perspective customers to have confidence and trust in what your business offers.

How Our Reviews Addon Works

The optional “Reviews” addon for MIDAS works by automatically notifying an independent review collection platform after a client’s booking has taken place at your facilities. The review platform then in turn sends out a review invitation by email to your client asking them to leave a review or rating of your business on their website.

Here’s how the process works:

  1. A client’s booking in MIDAS takes place.
  2. Shortly thereafter, MIDAS automatically sends the client a post-booking email (the content of which is customizable via a template)
  3. When this email is sent, it is also transparently BCC’d (Blind Carbon Copied) to your chosen review collection platform
  4. The review platform in turn sends your client an invitation to rate/review your business on their independent review platform

What you’ll need

In order to be able to take advantage of the functionality the optional “Reviews” addon offers, you’ll need the following:

Complete documentation for the new Reviews addon is available online.

How to get the “Reviews” addon for MIDAS

If you’ve not yet using our MIDAS room booking system, you can purchase or subscribe to our software, and add the optional “Reviews” addon through our secure site.

Existing customers with valid subscriptions may add the optional “Reviews” addon to their booking system by upgrading online. (You’ll need to be running at least MIDAS v4.30 in order to use Psydro)

Are there any other review platforms you’d like to see included in this addon in the future? Why not let us know!


MIDAS v4.30 Out Now!

We’re excited to announce that the latest update to our MIDAS room booking and resource scheduling software is now available.

Many of the new and improved features we add to our software come as a direct result of customer feedback, so please read on to find out what’s new in this feature-rich update, and how you can obtain it…

Highlights of MIDAS v4.30 include:

How To Get MIDAS v4.30…

New Customers:

You can try MIDAS v4.30 for yourself with no obligation to purchase!

We offer both a functional online public demo, as well as the opportunity for you to try MIDAS free for 30 days.

If you’ve decided that MIDAS is the right solution for your scheduling needs, then you can securely purchase online here.

“Self Hosted” Customers:

Self-Hosted customers with active Support Subscriptions will shortly be able to update to v4.30. It only takes a couple of clicks – simply log in to your MIDAS system and go to MIDAS Admin Options → Manage MIDAS → Update.

If no update is available, please check back again in a few days time, as we are staggering updates for self-hosted customers over the next few weeks.

“Cloud Hosted” Customers:

Cloud-Hosted customers don’t need to do anything! – All our active Cloud-Hosted MIDAS customers have already been automatically updated to this latest version of MIDAS.


Limit the number of bookings a user can make for any given period
Limit the number of bookings a user can make for any given period

For MIDAS v4.30 we’ve improved the range of options available for the “Maximum bookings allowed” setting.

This is a per-user setting which allows administrators the ability to restrict the number of bookings that a particular user can make during a given period.

First introduced in v4.11, initially, this setting only allowed an administrator to set a maximum number of bookings each user could add to any individual date.

For v4.15, the setting was expanded to include an alternative “per Week” option allowing restrictions to be placed on the maximum number of bookings a user could add to any given week.

With MIDAS v4.30, we’ve now added a further two options to this setting – Month and Year.

The addition of these two new options now allows administrators to easily limit the maximum number of bookings a user can make to any date, week, calendar month, or calendar year.