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Alternative client for invoicingWe love receiving feedback and suggestions from our customers, and one of the most popular areas that we often receive ideas and suggestions for is Invoicing.

So based on this feedback we’re introducing a host of exciting new features and improvements to the invoicing capabilities of MIDAS for v4.10!

Alternative clients for invoicing

Traditionally, when an invoice is generated in MIDAS for a client’s bookings, the invoice is for that particular client.

However, there are many cases when the person that a booking is for differs from the person who’s paying for it. Quite often for instance its desirable for invoices to instead go to a treasurer or finance department, rather than to the end-client who is actually using your facilities.

With MIDAS v4.10, you can now optionally set an alternative client to use for invoicing for all a client’s future bookings!

Greater control over invoice access

As you may be aware, an extensive range of user permissions are already available within MIDAS allowing administrators to precisely control what each user can see and do once logged in.

One of the user permissions that can be granted is “Can use invoicing?”. If this permission is granted, the user has access to all invoicing features within MIDAS (the ability to generate, create, view, modify, delete, print, and send invoices). Without the “Can use invoicing?” permission, a user has no access to any of the invoicing functions.

Restrict access to invoices

We’ve extended this user permission for v4.10 to include an additional “Restricted” option. Now, if a user’s “Can use invoicing?” permission is set to “Restricted”, they will still be able to generate and create invoices, but they will only be able to view, modify, delete, print or send those invoices which they themselves generated/created (i.e. they will have no access to other invoices generated/created by other users).

Of course, individual users can still be granted full invoicing access as before – allowing them access to all invoices, but this new “restricted” option will give administrators greater control over who can access which invoices.

Greater control over Booking Type Discounts

MIDAS allows you to associate percentage discounts to each of your booking types.
This facilitates charging different room rates depending upon the “type” of booking.

For instance, if you have a room which is usually charged at $100/hour, you could setup a “Non-Profit” booking type with a 50% discount so that any bookings assigned that particular booking type would only be charged at a rate of $50/hour instead of the standard $100/hour rate.

In previous versions of MIDAS, booking type discounts have only applied to room rates. Resources (equipment, consumables, staffing, etc) have not been affected by any booking type discount, and were always charged at their standard rate.

In MIDAS v4.10, administrators can now control how booking type discounts are applied; you can choose to have them only applied to your venue charges (as in previous versions of MIDAS), or only applied to your resource charges, or applied to both venue and resource charges.

Apply discounts to venues and/or resources

Also, in v4.10, for the first time we’ve allowed you to enter negative numbers into the booking type discount field. Entering a negative discount will increase the venue/resource charge by the percentage amount you specify (as opposed to discounting by the specified amount)

Show invoices numbers on booking blocks/tooltips

Select which fields to shown on bookings
Up to two booking fields can be set to show on “booking blocks” within your booking grid (with a further two booking fields set to show on associated tooltips), however it’s previously not been possible to show a booking’s invoice number on its block/tooltip.

In MIDAS v4.10, this has changed and you can now set invoice numbers to show on a booking’s “block”/tooltip, and also in the Monthly Overview too!

MIDAS v4.10 isn’t yet available. It is expected to become available to Beta Testers in the coming weeks, with a public release soon after.
To be amongst the very first to know when MIDAS v4.10 is released, be sure to join our mailing list, or to get early access, why not consider becoming a Beta Tester – it’s free, there’s nothing to install, and no technical knowledge is required!

Two-Factor Security We take a very pro-active approach to the security of our customer’s MIDAS systems and data, and we always strive to provide administrators and users alike with a wealth of security features and settings within our software.

→ Read our Tips for keeping your MIDAS secure

We’re further enhancing the security options available in our web based room booking and resource scheduling software by introducing optional two-factor authentication in MIDAS v4.10.

Enable two-factor authentication in MIDAS

What is Two-Factor Authentication?

Traditionally, when you access a website/app/online service which requires you to “log in”, all you need to provide is your username (or email address) and a password in order to authenticate your access.

Unfortunately, many people use the same credentials (username/password) over and over again for multiple websites/apps/online services. This means that if one of those services gets “hacked” and has a data breach and user’s credentials are exposed, an attacker could potentially then access all other websites/apps/online services the user uses.

Two-factor authentication combats this, by employing a secondary means of authentication in addition to the traditional username/password combination in order to authenticate your access to the website/app/online service when you login. This means that even if your username/password were compromised, an attacker couldn’t then use these on their own to gain access to your account.

How does two-factor authentication work within MIDAS?

Without two-factor authentication enabled in MIDAS v4.10, users simply login using their email address and chosen password. (A wealth of other customizable security features however are already built-in to MIDAS help prevent “brute force” attacks)

However, with the new optional two-factor authentication feature enabled in v4.10, users enter their email address and password as normal, but then MIDAS then emails the user a security code and presents a web page for this code to the entered. Once the user enters the code they’ve received in an email, the two-step login process will be complete and they will be successfully logged into MIDAS.

Two-factor login authentication for MIDAS

This ensures that in order to gain access and login to MIDAS, a user needs to know their MIDAS credentials and also have access to their own email account to retrieve a special security code upon each login.

As such, for two-factor authentication to be an effective security tool, users should ensure that they use a unique password for their MIDAS account (i.e. one which isn’t the same as the password they use to login to their own email account!)

For more information on the existing security settings and features available within MIDAS, please see: http://mid.as/help/manage_security_settings

MIDAS v4.10 isn’t yet available. It is expected to become available to Beta Testers in the coming weeks, with a public release soon after.
To be amongst the very first to know when MIDAS v4.10 is released, be sure to join our mailing list, or to get early access, why not consider becoming a Beta Tester – it’s free and no technical experience is required!

Windows 10 and Microsoft Edge Now Available

Windows 10 with Microsoft Edge

Today, Microsoft have launched their latest operating system, Windows 10, and with it a brand new web browser called “Edge” which is designed to be the successor to their long running Internet Explorer web browser.

If you’ve been following our blog, then you’ll already know a bit about Windows 10 and Microsoft Edge…

Windows 10 is a FREE optional update for all current users of Windows 7, 8, or 8.1 which will be slowly rolling out in the coming weeks (can’t wait that long? Microsoft have provided tools to download Windows 10 now)

Our world-class web based room booking and resource scheduling software, MIDAS, is already fully compatible, so if you’re considering making the jump to Windows 10 but are worried about compatibility issues with your existing apps and software, rest assured MIDAS will work on Windows 10 and Microsoft Edge!

MIDAS in Microsoft Edge

MIDAS running in Microsoft’s new Edge web browser

What’s more, to celebrate the launch of Windows 10 and Microsoft Edge, we’re offering 10% off new purchases of MIDAS until the end of August for users of Microsoft Edge on Windows 10.

To find out more and receive your exclusive 10% discount, please visit http://mid.as/win10

New Addon: Slack Integration

SlackSlack is a versatile and increasingly popular team messaging platform, offering real-time communication and collaboration with your colleagues via the web as well as mobile platforms.

Slack already integrates with a vast range of tools and services you use every day to keep all your communication in one central place, but we are pleased to announce that our web based room booking and resource scheduling software, MIDAS is the very first room booking system to offer integration with Slack though our new optional addon!

Available for MIDAS v4.09+, our Slack addon allows “Watch” notifications from your MIDAS system to be posted in real-time to your team’s Slack feed..

Slack Stream

For example, you could setup Watch notifications to automatically post to your Slack stream whenever new bookings are added, or when certain bookings are cancelled, or whenever refreshments are added to bookings, or when you’re running low on consumables!

Windows 10 and Microsoft Edge Coming Soon!

Microsoft EdgeYou may have heard that Microsoft are busy working on their successor to the widely criticized Windows 8 operating system; Windows 10 (what happened to Windows 9 we hear you ask? Well, apparently, Microsoft were worried that people would confuse it with Windows 95 or 98!)

Along with Windows 10, Microsoft have been developing a brand new web browser that will be the successor to their long running Internet Explorer web browser (although both browsers will be included in Windows 10). The name of Microsoft’s new flagship browser for Windows 10 is Microsoft Edge, and yesterday Microsoft announced the release date for Windows 10 as being July 29th 2015.

Microsoft Edge

We’re pleased to announce that as well as continuing to support our Web Based Room Booking & Resource Scheduling, MIDAS, in all major web browsers (Internet Explorer, Firefox, Chrome, Opera, and Safari), we’ll be adding Microsoft Edge to that list as well!

We’ve already been testing MIDAS in the preview builds of Edge, and we’ve been impressed with what we’ve seen so far – Edge offers noticeable performance improvements over Internet Explorer.

MIDAS in Microsoft Edge

MIDAS in Microsoft Edge on Windows 10

The good news is that the current version of MIDAS (v4.09) will work with Edge right out of the metaphorical box! So if you’re keen to upgrade to Windows 10 (which, by the way is a FREE upgrade for Windows 7/8 users within the first year of Windows 10’s release!) but are worried about compatibility issues with MIDAS, then fear not! – we’ve got you covered!